Every exhibiting organization will receive ToxExpo Exhibitor Update emails containing useful information and important deadline dates for you to plan a successful 2025 ToxExpo. Be sure to add these domains (toxicology.org. aim-hq.com, a2zinc.net, sendgrid.net, and shepardes.com) to your "safe senders" list so that important exhibitor communications are not blocked by spam filters.

This page was created to include the contents of 
ToxExpo Exhibitor Update emails after they are sent as reference for ToxExpo exhibitors. Be sure to check back often for updated content on this page.

March 2025
Sent: March 5, 2025

With less than two weeks before we’re in Orlando for the SOT 64th Annual Meeting and ToxExpo and as the last 2025 ToxExpo Exhibitor Update, below is a handy A to Z list of things to know before you go! Be sure to save this email and forward it to your on-site exhibit staff for their reference as well. Refer to this key for the following abbreviations:
SOT = Society for Toxicology
OCCC = Orange County Convention Center
Shepard = Shepard Exposition Services

ARRIVE in Orlando on Saturday, March 15 or Sunday March 16 to set up your booth. If you require parking at the OCCC for the event, visit this webpage for more details. All booths must be set up by 5:00 pm on Sunday, March 16. (See the TOXEXPO MOVE-IN section below for the dates and times to set up your booth.) SOT registration is required to enter the ToxExpo exhibit hall*. The SOT Registration area, located in the West A Lobby on Level 1 of the West Concourse of the OCCC, is the place to pick up the official registration badge and exhibitor ribbon for ToxExpo exhibit hall access. The SOT Registration hours can be found on this webpage
*Pre-registered exhibitors who arrive before 2:00 pm Saturday, March 15, requesting access to the exhibit hall, will be directed to the W Hall A2 loading dock for security check-in. Non-registered exhibitors will not have access to the exhibit hall prior to 2:00 pm Saturday. Exhibitor Appointed Contractor (EAC) employees will not need the official SOT exhibitor registration badge but will be issued date-specific identification stickers for exhibit hall access during move-in and move-out. EAC employees are required to report to the Check-In Labor Entrance, located at the W Hall A2 loading dock door 13 to receive the date-specific identification sticker, which must be worn while working in the exhibit hall.   

BOOTH INCLUDES the following with your exhibit space:

  • Backwall (8 feet high) and side rails (3 feet high) made of fabric drape. 
  • Single-line text identification sign showing the exhibiting organization name and booth number. 
  • Organization and product listing information in the SOT Event App and ToxExpo website.     
  • Complimentary registrations based on exhibit space size and type. If you have yet to register or need to make registration changes, log in to your online Service Center and select Exhibitor Registration.
  • The SOT Annual Meeting and ToxExpo Registrant list can be downloaded from the ToxExpo website by selecting “Download Registrant PDF List” under the CURRENT EXHIBITORS tab. Login is required.

Furnishings such as carpeting/flooring, tables, chairs, wastebasket, etc., and services such as audiovisual, electricity, labor, lead retrieval, and other exhibitor services are NOT INCLUDED with your exhibit space. 

CONSULT the online ordering exhibitor on-site services platform ExhibitorPro to order furnishings and services for your booth. Remember, SOT does not provide carpet for your exhibit space. All exhibits must include one solid piece of approved carpet or interlocking flooring that covers the exhibitor's entire exhibit space floor area. No bare concrete must be shown. Multiple indoor or outdoor rugs or other coverings not normally used as flooring, such as sheets, blankets, tarps, etc., are not acceptable. Approved flooring can be provided by either the exhibitor or ordered from Shepard. All flooring (either self-provided or ordered) must be in place by 5:00 pm Sunday, March 16, 2025. If an exhibitor does not provide acceptable flooring for their booth the ToxExpo Show Manager will order Shepard to lay carpet at the expense of the exhibitor. 

DISPLAY requirements and booth design are indicated here. If you have questions or concerns regarding this information or if you would like your exhibit space inspected prior to the ToxExpo Show Management walk through at 5:00 pm Sunday, March 16, please contact the ToxExpo Show Manager.

EVENT APP: The SOT Event App is the all-in-one tool for all registrants to manage their time and maximize their experience at the event. Build a custom schedule, access session and abstract descriptions, watch on-demand recordings, find speaker information, view featured areas including ToxExpo, and more. Download the Event App from the Apple App Store or Google Play–search for SOT 2025. For more details, visit this page on the SOT Annual Meeting site. Registered exhibitor personnel must use the unique email address that was given during the time of registration for access. If you are unsure of the unique email, you can view this in your exhibitor Service Center.

FREIGHT TO ORLANDO: Exhibitors are urged to verify the delivery of their freight before arriving in Orlando. Packages sent via USPS, UPS, Federal Express, or any other carrier going directly to the OCCC must be sent to the attention of the official general exposition services contractor, Shepard using the Direct Shipping Label provided in ExhibitorPro. Packages sent directly to the OCCC without proper labeling may result in loss and/or return delivery that could incur the exhibitor with a rerouting fee. Details on shipping deadlines, as well as the address for the Advanced Shipping Warehouse and Direct Shipping to the OCCC, are available in ExhibitorPro. Freight picked up after ToxExpo by any carrier must be arranged by the exhibitor and each piece of freight must be labeled. Additional details will be provided in ExhibitorPro. Keep in mind, Shepard has jurisdiction over the operation of material handling, including unloading, reloading, and handling of empty containers. An exhibitor may move material that can be hand-carried by one person in one trip, without the use of dollies, hand trucks, or other mechanical equipment.

GO to the ToxExpo On-Site Exhibitor Services area located in the far-left rear of the ToxExpo exhibit hall if you need to order any items for your booth on-site. Service providers will be available during the move-in and open hours.    

HEALTH AND SAFETY REMINDER: There will not be any vaccination requirements and wearing masks is optional during the SOT Annual Meeting and ToxExpo. For more information, click here. 

INTERNET (public Wi-Fi) will be available in the OCCC during the SOT Annual Meeting and ToxExpo, March 16-20, by searching for the 2025SOT network and using password SOTguest. Dedicated Wi-Fi can be ordered for your booth by contacting SmartCity Networks.

JOIN us at the Welcome Reception Sunday, March 16 from 6:30 pm–7:30 pm in W Hall A4 of the OCCC. All SOT Annual Meeting and ToxExpo registered attendees are invited to this casual event, which will include complimentary hors d’oeuvres and a cash bar.  

KEY DEADLINES: Although many deadlines have passed, click here to review deadlines.   

LEAD RETRIEVAL equipment can be ordered through ExpoTools.   

MATERIALS distributed beyond your booth, as well as solicitation by anyone other than approved exhibitors, is strictly prohibited. SOT collects all promotional material found outside the confines of a booth. Repeat offenders may lose their priority point for the event, which may negatively impact on their organization’s sequence selection. 

NO photography or electronic capture is allowed of other exhibit booths or scientific posters without the consent of all parties involved.

OPEN hours for ToxExpo will be Monday, Tuesday, and Wednesday from 9:00 am to 4:30 pm. Exhibitors may enter the exhibit hall at the W Hall A2 entrance as early as 7:30 am on Monday, Tuesday, and Wednesday by showing their proper registration badge and exhibitor ribbon. 

PRIZE drawings are allowed in exhibitor booths only. The value of exhibitor prizes may not exceed $1000. Participating exhibitors are responsible for informing registrants of the process for which their prize will be given away. All prizes must be collected by the winners in the participating exhibitor booths.  

QUESTIONS? Representatives from the SOT ToxExpo team and from Shepard as well as other service providers will be on-site in the ToxExpo On-Site Exhibitor Services area and the ToxExpo Show Management Sales Office to answer your questions.   

RULES regarding compliance with the IAEE Guidelines for Display Rules and Regulations are required at ToxExpo. Blocking the view of your neighboring booths with your equipment, signs, or backwalls is strictly prohibited. Inline and corner booths display materials must not obstruct the sight lines of neighboring exhibitors. Be a good neighbor! 

SOLICITATION from a person or organization that does not have an exhibit booth is prohibited. Please go to the ToxExpo Show Management Sales Office if you observe or experience this behavior. 

TOXEXPO MOVE-IN is taking place in the West Halls A1, A2, and A3 of the OCCC. ToxExpo exhibitor move-in hours are as follows:
Saturday, March 15
10:00 AM–5:00 PM (island booths only) 
2:00 PM–5:00 PM (all booths) 
Sunday, March 16
8:00 AM–5:00 PM (all booths) 
The W Hall A2 loading dock will open at 10:00 am Saturday, March 15 to island booth contractors only. Access to the W Hall A2 loading dock is from West Entrance Drive. Exhibits must be set up by 5:00 pm Sunday, March 16, and all empty containers must be tagged and left in the aisles. Freight doors and entrance doors will be closed promptly at 5:00 pm Sunday. After 5:00 pm, no re-entry will be allowed.

The ToxExpo exhibitor move-out hours are as follows:
Wednesday, March 19
4:30 PM–10:00 PM 
Thursday, March 20
8:00 AM–10:00 AM
Exhibitors who dismantle before 4:30 pm, Wednesday, March 19 will be subject to a one-year suspension of exhibit privileges and/or loss of priority points. Any freight not picked up by 10:00 am, Thursday, March 20, will be claimed by Shepard, returned to their warehouse, and shipped to the exhibitor at the exhibitor’s expense.

UNDER no circumstances may exhibitors attempt to move in or out large cartons, crates, or multiple boxes containing exhibit materials through the main entrance areas of the OCCC. The use of dollies, hand-trucks, and flat carts in the OCCC’s passenger elevators, escalators, or pedestrian entrances for moving in or out is strictly prohibited. Damage to the facility caused by exhibitors violating this policy is charged to the exhibitor. Shepard will control access to the exhibit hall load in/out area to provide a safe and orderly move in/out. Unloading or reloading in this area will be handled exclusively by Shepard. Therefore, the exhibit hall load in/out area may not be used by exhibitors, and private vehicles will be prohibited in the load in/out area. Exhibitors are encouraged to send their exhibit materials to the Shepard Advanced Warehouse before the event. The proper shipping labels and order forms are in ExhibitorPro. Shepard will not be responsible for any materials that it does not handle.

VENDOR ORDER FORMS: ExhibitorPro and this ToxExpo webpage have links to other approved vendors officing contracted service to ToxExpo exhibitors, such as audiovisual, electrical, Internet, and more.

WATER REFILLING STATIONS have been added to the OCCC as their continued commitment to a sustainability plan. You are encouraged to bring a water bottle to refill at these water stations. In addition, signs are being produced on material that is recyclable. The staff at SOT, Shepard, and the OCCC are working together to decrease this event’s carbon footprint. Your cooperation in using the recycling containers to discard recyclable items is appreciated.

XYZ… Be sure to book your exhibit space for the 2026 ToxExpo. In priority point order, each 2025 exhibitor will be given an appointment time to reserve exhibit space for the 2026 ToxExpo. The 2026 ToxExpo Priority Point Booth Reservation Schedule will be sent to all 2025 exhibitors soon. Exhibitor appointments take place before, during, and after the 2025 ToxExpo. The schedule for on-site appointments, March 17-19, will be posted on the board in the ToxExpo Show Management and Sales Office (booth #480). In advance of your appointment, you are encouraged to discuss exhibit space size and location with key members of your team to maximize the time during your appointment. For questions, please contact Tonja Morrow

We look forward to your participation in Orlando soon. Should you have questions or need more information, please contact us. We are happy to help!


February 2025
Sent: February 27, 2025
You can now download the SOT 64th Annual Meeting and ToxExpo Registrant List from the ToxExpo website.

Log in to ToxExpo.com and select “Download Registrant PDF List” under the CURRENT EXHIBITORS tab to see who’s coming to SOT! This reference list contains the names of the SOT 64th Annual Meeting and ToxExpo registrants but not their email or direct mail addresses. Each time “Download Registrant List” is selected the list will be updated to reflect the most recent data.

If you are interested in sending a mailer to Annual Meeting registrants, more information can be found here as well as on the Application for the Use of Annual Meeting Mailing Lists.

Beware of any solicitation claiming to have the SOT Annual Meeting attendee list. SOT has not provided any solicitor with the Annual Meeting and ToxExpo registrant list. These solicitors are NOT affiliated with SOT and are NOT authorized by SOT to contact ToxExpo exhibitors.   Thank you for your patience in receiving this announcement. We look forward to your participation in Orlando next month.



February 2025
Sent: February 19, 2025

With less than a month until SOT’s 64th Annual Meeting and ToxExpo, here is a list of reminders for your final preparations:

Stay Tuned for the Registrant List – A notification will be sent next week on how to download the SOT 64th Annual Meeting ToxExpo Registrant List. This reference list in PDF format will include the names of those who have registered for the meeting as of the date the list is downloaded. Logging in to the ToxExpo website will be required.

Register Your Personnel – Those registered by this Friday, February 21, will receive meeting announcements, full access to the Online Planner and SOT Event App, discounted rates on paid exhibitor registrations and add-on CE courses, and the opportunity to save time on-site.

Pay Your Account Balance prior to arriving in Orlando. Exhibitors with an outstanding balance may experience a delay in receiving registration badges and access to the exhibit hall to set up their booths.

Order Your Booth Items before Monday, February 24 to receive discounted pricing on the Budget Booth Package, Standard Booth Furnishings, Labor, and more! Review Key Deadlines for important deadline information.

Upload Your Certificate of Insurance by this Friday, February 21. If you need to order insurance, SOT's selected insurance manager Exhibitorinsurance.com offers low-cost exhibitor liability insurance and exhibitor liability and property insurance. Only organizations with a current Certificiate of Insurance on file will be permitted to set up their booths.

Drive Attendees to Your Booth
Give away a cool gift, raffle a prize, quench thirsts, excite palates are just some suggestions. In addition, we’re excited to announce that SOT is piloting a scavenger hunt to encourage exploration and networking in the ToxExpo Exhibit Hall, called “Duck, Duck, GO!”. Check out this page for more information.

Promote Your Participation
Use the 2025 SOT Annual Meeting and ToxExpo social media graphics provided by SOT on this webpage to SPREAD THE WORD that you’ll be in Orlando for the 2025 ToxExpo!

Start Planning Now for 2026 ToxExpo
The SOT 65th Annual Meeting and ToxExpo will be held in San Diego, California in March 2026! Information regarding presales will be sent to all exhibitors soon for you to join us at the 2026 ToxExpo March 23-25. The exhibit space fee remains the same for presale at $2,700 for inline and $2,900 for corner/island per 100 square feet. If you have questions, please contact Tonja Morrow.



January 2025
Sent: January 8, 2025

As a new year begins, so does the countdown to your exhibit participation at the SOT 64th Annual Meeting and ToxExpo, March 16-20! With less than three months until thousands of toxicologists arrive in Orlando, now is the time to register your booth personnel and make their hotel reservations as well as boost your online and on-site presence by completing these action items:
  • Register your on-site personnel now to save time and money. Those registered in January will be sent important meeting details and the SOT Event App download instructions prior to the meeting dates. Those registered in February and March may be subject to a delay in receiving meeting materials and the self-serve on-site badge printing option.
  • Expand your reach in Orlando with high-profile digital advertising and brand-awareness marketing. You can even rent meeting space to host an event.
  • Capture the attention of toxicologists now by updating your ToxExpo Directory online profile. Keep in mind, profiles updated after January 31 will appear in the Event App when attendees accept the App update after the initial launch.
IMPORTANT REMINDERS:
  • Pay your account balance prior to arriving in Orlando. Keep in mind, exhibitors with an outstanding balance may experience a delay in receiving registration badges and access to the exhibit hall to set up booth.
Contact us if you have questions or need more information. We are happy to help!


December 2024
Sent: December 12, 2024

To prepare for a successful ToxExpo, below is a list of action items for your review and attention. As the primary contact for your organization, you are encouraged to check off all the boxes as soon as possible to ensure your organization is prepared to exhibit at the SOT 64th Annual Meeting and ToxExpo.  

 COMPLETE THE TASKS listed in your online ToxExpo profile page by selecting "Manage Online Profile Page and Access Service Center" from the CURRENT EXHIBITORS tab. 


 REGISTER BOOTH PERSONNEL now to receive valuable event communications and to take advantage of early bird discounted rates for purchased registrations. 

 APPLY FOR AN EXHIBITOR-HOSTED SESSION before the January 10 deadline. 

 BOOST YOUR BRAND with valuable advertising and marketing items. 

 REQUEST MEETING SPACE to hold business meetings in Orlando.

 SHARE YOUR RESEARCH by submitting a Late-Breaking Poster Abstract by January 20.

 ORDER YOUR BOOTH ITEMS now to receive discounted pricing.

CHECK OUT THE 2025 SOT PROGRAM PDF and ONLINE PLANNER

If you have questions or need assistance, please feel free to reach out. We are here to help!



November 2024
Sent: November 13, 2024

We are excited to share new and enhanced offerings to our 2025 ToxExpo exhibitors.

NEW IMPROVEMENT: To simplify the ordering process and create a more intuitive, seamless exhibitor experience, the ToxExpo Online Ordering Platform has replaced the traditional Exhibitor Service Manual PDF and is now live for you to order your booth furnishings, shipping, material handling, and labor from Shepard Exposition Services as well as other services, like audiovisual, electrical, lead retrieval, etc. Be sure to order early to take advantage of discount pricing for everything you need for your ToxExpo booth.
 
IMPORTANT REMINDER: SOT does not provide exhibit booths with carpet. All exhibits must have one solid piece of approved carpet or interlocking flooring in place by 5:00 pm, Sunday, March 16, 2025. If your exhibit space does not have acceptable flooring, carpet will be installed at your expense.
 
NEW NETWORKING OPPORTUNITY: To offer attendees and exhibitors more networking time during the SOT 64th Annual Meeting and ToxExpo, the afternoon break in the ToxExpo exhibit hall on Tuesday, March 18, has been extended with no Scientific Sessions programmed on the schedule. This new extended break from 3:00 pm to 4:15 pm called the "Smoothie Schmooze" will be a perfect opportunity for attendees and exhibitors to connect while enjoying a delicious smoothie. 

NEW SERVICE: For a fast and simple way to submit your proof of insurance (Certificate of Insurance) or to order the required insurance to exhibit at ToxExpo, click here by February 21, 2025. Once on the Exhibitorinsurance.com site, click on either "Upload Certificate" or "Order Insurance", search for Event Name "SOT 64th Annual Meeting and ToxExpo" and then follow the prompts.

      IMPORTANT: All exhibitors are required to maintain insurance coverage and submit a Certificate of Insurance. 

REMINDERS:
  • To help you plan for a successful event, log in to the Online 2025 ToxExpo Website and click on "Manage Online Profile Page and Access Service Center" under the CURRENT EXHIBITORS tab to...
    • Ensure your profile is up to date for everyone to see what you have to offer now and during the SOT 64th Annual Meeting and ToxExpo in the Online Planner and ToxExpo Directory. Profiles completed by January 31, 2025, will also appear in the SOT Annual Meeting Event App when the app launches in February.
    • Directly link to Account's Service Center to register on-site booth personnel and make payments.
    • Complete Tasks to meet deadlines.
    • Link Quickly to Resources without having to leave your profile page.
  • Be vigilant against potential scams and housing pirates. Make your hotel reservations only through the SOT Annual Meeting and ToxExpo Housing Site. The SOT-approved housing partner Connections Housing is the only endorsed group to help with making reservations for your stay in Orlando. If you are contacted by anyone other than Connections Housing, please get as much information as you can (name of company, person calling, telephone number) and notify the SOT Director of Meetings and Events.
  • Be sure these domains (toxicology.org, aim-hq.com, a2zinc.net, and shepardes.com) are added to your "safe senders" list so important communications are not blocked by spam filters. 
If you have questions or need assistance, please feel free to reach out. We are here to help!


October 2024
Sent: October 31, 2024

Toxicologists are currently registering for the upcoming SOT 64th Annual Meeting and ToxExpo in Orlando. The Online Planner has officially launched and like the ToxExpo Directory, this resource includes your organization’s ToxExpo listing.

Since there are toxicologists in the Online Planner and ToxExpo Directory now looking for products and services available to them, you are encouraged to log in and update your organization’s online listing as the primary contact for your organization. For the Online Planner and ToxExpo Directory to include visual branding of and updated information about your organization, you are encouraged to add your logo and provide a current “What We Do”  description as well as searchable product and service categories. As toxicologists browse the Online Planner and ToxExpo Directory, they will then have the most accurate and up-to-date information about your organization as a 2025 ToxExpo exhibitor.

Be sure to take a moment to update your online profile today. If you have questions or need assistance, please feel free to reach out.
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Sent: October 15, 2024
 
  Log in to add your logo, update your description, and more.  
Exhibitor online profiles appear in the ToxExpo Directory now for all to see.
Content received by January 31, 2025, also appears in the SOT Event App.
Reserve Marketing Items            Request Meeting Space           Present Exhibitor-Hosted Session
 
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Sent: October 1, 2024

The Exhibitor-Hosted Session Application is now available! 


Engage in open dialogue, gain recognition among your peers, and elevate your participation during the SOT 64th Annual Meeting and ToxExpo, March 16-20, 2025, in Orlando, Florida. Present your educational content to attendees by hosting an Exhibitor-Hosted Session at the Orange County Convention Center, Monday, March 17, Tuesday, March 18, or Wednesday, March 19. 

Click here for the details and link to the application form. Applications will be accepted until January 10, 2025, or until time slots are filled, whichever comes first. 

Current ToxExpo exhibitors and Annual Meeting Supporters, and SOT Global Partners are eligible to be a host organization and may apply to present up to one Exhibitor-Hosted Session per day, although only one session will be assigned before the January 10, 2025, submission deadline. Up to two additional sessions may be assigned depending on time slot availability.

If you have any questions or need more information, please contact Sandy Fridy at sandy@toxicology.org.
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September 2024
Sent: September 16, 2024

Drive visitors to your ToxExpo booth, boost your brand, and show off your support at the SOT 64th Annual Meeting and ToxExpo...
 
  • Place a digital ad in the SOT Event App; extend your booth with an attractive floor sticker; display your name on escalators, columns, stairs, and tables in the convention center; reserve meeting space for your work group; and more! You can even pledge your support by becoming an SOT Annual Meeting Supporter. Visit the Enhancement Opportunities Gallery for details and order information. 
  • Present educational content in an Exhibitor-Hosted Session. Application opens in October and closes January 10, 2025, or until time slots are filled. 
  • Share your research, engage in open dialogue, and gain peer recognition by presenting a poster at the SOT 64th Annual Meeting and ToxExpo. Submit your abstract before the November 13, 2024, submission deadline. 

With these ways to enhance your presence at the SOT 64th Annual Meeting and ToxExpo, you'll be sure to make a lasting impression before and during the event. However, if you'd like us to consider an opportunity that's not included above, contact us with your ideas. 

In addition, to assist in your planning for a successful event next March in Orlando, be sure to...

  1. Make your hotel reservations now with the SOT official hotel provider Connections Housing and beware of solicitors not affiliated or authorized by SOT. 

  2. Log in to the ToxExpo website and select Manage Online Profile Page and Access Service Center from the CURRENT EXHIBITORS tab to...

 
  • Add and update information about your organization for all to see. 
  • Keep track of completed tasks. 
  • Refer to the Featured Links section for quick links to valuable webpages. 
  • Directly link to your account's service center to register your booth personnel and view and pay your exhibit space balance. Full payment on exhibit space is due now to remain a 2025 ToxExpo exhibitor. For more information visit the Terms of Payment section in the ToxExpo Rules and Regulations

  3. Refer to the ToxExpo Exhibitor Updates Library for previous emails with resourceful tips. 

  4. Review Key Deadlines to keep on track.

  5. Check out the FAQs and ToxExpo Glossary for answers to many questions.

And, if you're exhibiting with us for the first-time, check out the First-Time Exhibitor Guide as a valuable resource.

Contact us if you have questions or need more information. We are happy to help! 
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Summer 2024
Sent: July 30, 2024

As July winds down and August approaches, now is the time to start planning your 2025 SOT Annual Meeting and ToxExpo experience.
 
In August, SOT's housing block will open, offering your organization negotiated, exclusive room rates for your booth personnel to stay near the Orange County Convention Center in Orlando. In August, visit the annual meeting site and click on the Hotels tab for more information. 
 
Also in August, event registration opens. The instructions on how to register your booth personnel will be posted on the ToxExpo website in mid-August for you to request full-conference registration with exhibitor exhibit hall access for your booth personnel. 
 
In addition, we are excited to announce that your online profile page in the ToxExpo Directory now has these new enhancements: 
  1. Direct Login Access to Your Account's Service Center. 
    After you have logged in to the ToxExpo Directory, you'll be able to access your account's Service Center directly from your online profile page. Simply, click on "Manage Online Profile Page and Access Service Center" under the CURRENT EXHIBITORS tab. There are now two areas on your page to conveniently access your account's Service Center directly without another password. 
  2. Robust FEATURED LINKS List. 
    You can now find valuable information and resource pages quickly from your online profile page from the FEATURED LINKS section. 
  3. New Searchable Options. 
    For those who are a first-time ToxExpo exhibitor and/or have a new product or website launch, let attendees know with these new online profile embellishments. To add these searchable embellishments, go to the "About" block on your online profile page and click on [Edit]. 

     
And, if that's not enough, you're encouraged to use the ToxExpo website as your planning tool to help you prepare and be ready for your SOT Annual Meeting and ToxExpo experience in March. Below are direct links to the many online resources you'll find when you visit the ToxExpo website and the FEATURED LINKS on your online profile page. Be sure to check back often as new links will be added as information becomes available. 
  • Frequently asked questions can be found here
  • Add these key deadlines to your action calendar. 
  • Refer to the Glossary as a reference guide. 
  • Be sure your exhibit space design follows these requirements.
  • There's even a guide for first-time exhibitors to find out more. 
     
Remember, we are here to help if you have questions or need additional information or assistance. 
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May 2024

Sent: May 14, 2024


ToxExpo Exhibitor Update: Exciting New Year!

As you know, SOT is heading to Orlando, Florida for its 64th Annual Meeting and ToxExpo, March 16–20, 2025. We are excited you have reserved exhibit space to share your organization’s offerings to thousands of toxicologists during the 2025 ToxExpo March 17–19 at the Orange County Convention Center.

To help you plan for a successful event, emails with the subject line ToxExpo Exhibitor Update will be sent to your attention. These emails will contain valuable information and important deadline dates. So that these important communications are not blocked by spam filters, be sure to add these domains (toxicology.org, aim-hq.com, and a2zinc.net) to your “safe senders” list.

In this first ToxExpo Exhibitor Update email, SOT is pleased to welcome Haley Ebertz to the ToxExpo Concierge Team as SOT’s new Exhibits Coordinator. Haley looks forward to serving you.

Your 2025 ToxExpo experience begins now!

Visit the ToxExpo website – THE PLACE about ToxExpo exhibitors as well as YOUR PLANNING TOOL. Select FREQUENTLY ASKED QUESTIONS under the FIND OUT MORE tab. There you will find answers to many questions, including how to add or change content in your online profile that now appears in the ToxExpo Directory. Keep in mind, the sooner you update your online profile, the sooner visitors will learn about your organization and what it has to offer them.

Also, check out the action items under the CURRENT EXHIBITORS tab and be sure to visit this section and the FAQs often. As more information becomes available, more resources, links, and answers to questions will be added.

If you need more information or require assistance, feel free to reach out to us. We are happy to help!

Let your 2025 ToxExpo experience begin!

Your ToxExpo Concierge Team,

 
Sandy Fridy
Senior Exhibits & Sponsorships Manager  
sandy@toxicology.org 
Tonja Morrow
Exhibits & Promotions Manager
tmorrow@toxicology.org 
Haley Ebertz
Exhibits Coordinator
Haley@toxicology.org