Every exhibiting organization will receive ToxExpo Exhibitor Update emails containing useful information and important deadline dates for you to plan a successful 2025 ToxExpo. Be sure to add these domains (toxicology.org. aim-hq.com, a2zinc.net, and shepardes.com) to your "safe senders" list so that important exhibitor communications are not blocked by spam filters.
This page was created to include the contents of ToxExpo Exhibitor Update emails after they are sent as reference for ToxExpo exhibitors. Be sure to check back often for updated content on this page.
November 2024
Sent: November 13, 2024
We are excited to share new and enhanced offerings to our 2025 ToxExpo exhibitors.
NEW IMPROVEMENT: To simplify the ordering process and create a more intuitive, seamless exhibitor experience, the ToxExpo Online Ordering Platform has replaced the traditional Exhibitor Service Manual PDF and is now live for you to order your booth furnishings, shipping, material handling, and labor from Shepard Exposition Services as well as other services, like audiovisual, electrical, lead retrieval, etc. Be sure to order early to take advantage of discount pricing for everything you need for your ToxExpo booth.
NEW NETWORKING OPPORTUNITY: To offer attendees and exhibitors more networking time during the SOT 64th Annual Meeting and ToxExpo, the afternoon break in the ToxExpo exhibit hall on Tuesday, March 18, has been extended with no Scientific Sessions programmed on the schedule. This new extended break called the "Smoothie Schmooze" will be a perfect opportunity for attendees and exhibitors to connect while enjoying a delicious smoothie.
NEW SERVICE: For a fast and simple way to submit your proof of insurance (Certificate of Insurance) or to order the required insurance to exhibit at ToxExpo, click here by February 21, 2025. Once on the Exhibitorinsurance.com site, click on either "Upload Certificate" or "Order Insurance", search for Event Name "SOT 64th Annual Meeting and ToxExpo" and then follow the prompts.
IMPORTANT: All exhibitors are required to maintain insurance coverage and submit a Certificate of Insurance.
REMINDERS:
October 2024
Sent: October 31, 2024
Toxicologists are currently registering for the upcoming SOT 64th Annual Meeting and ToxExpo in Orlando. The Online Planner has officially launched and like the ToxExpo Directory, this resource includes your organization’s ToxExpo listing.
Since there are toxicologists in the Online Planner and ToxExpo Directory now looking for products and services available to them, you are encouraged to log in and update your organization’s online listing as the primary contact for your organization. For the Online Planner and ToxExpo Directory to include visual branding of and updated information about your organization, you are encouraged to add your logo and provide a current “What We Do” description as well as searchable product and service categories. As toxicologists browse the Online Planner and ToxExpo Directory, they will then have the most accurate and up-to-date information about your organization as a 2025 ToxExpo exhibitor.
Be sure to take a moment to update your online profile today. If you have questions or need assistance, please feel free to reach out.
Sent: October 15, 2024
The Exhibitor-Hosted Session Application is now available!
Engage in open dialogue, gain recognition among your peers, and elevate your participation during the SOT 64th Annual Meeting and ToxExpo, March 16-20, 2025, in Orlando, Florida. Present your educational content to attendees by hosting an Exhibitor-Hosted Session at the Orange County Convention Center, Monday, March 17, Tuesday, March 18, or Wednesday, March 19.
Click here for the details and link to the application form. Applications will be accepted until January 10, 2025, or until time slots are filled, whichever comes first.
Current ToxExpo exhibitors and Annual Meeting Supporters, and SOT Global Partners are eligible to be a host organization and may apply to present up to one Exhibitor-Hosted Session per day, although only one session will be assigned before the January 10, 2025, submission deadline. Up to two additional sessions may be assigned depending on time slot availability.
If you have any questions or need more information, please contact Sandy Fridy at sandy@toxicology.org.
September 2024
Sent: September 16, 2024
Drive visitors to your ToxExpo booth, boost your brand, and show off your support at the SOT 64th Annual Meeting and ToxExpo...
With these ways to enhance your presence at the SOT 64th Annual Meeting and ToxExpo, you'll be sure to make a lasting impression before and during the event. However, if you'd like us to consider an opportunity that's not included above, contact us with your ideas.
In addition, to assist in your planning for a successful event next March in Orlando, be sure to...
1. Make your hotel reservations now with the SOT official hotel provider Connections Housing and beware of solicitors not affiliated or authorized by SOT.
2. Log in to the ToxExpo website and select Manage Online Profile Page and Access Service Center from the CURRENT EXHIBITORS tab to...
3. Refer to the ToxExpo Exhibitor Updates Library for previous emails with resourceful tips.
4. Review Key Deadlines to keep on track.
5. Check out the FAQs and ToxExpo Glossary for answers to many questions.
And, if you're exhibiting with us for the first-time, check out the First-Time Exhibitor Guide as a valuable resource.
Contact us if you have questions or need more information. We are happy to help!
Summer 2024
Sent: July 30, 2024
As July winds down and August approaches, now is the time to start planning your 2025 SOT Annual Meeting and ToxExpo experience.
In August, SOT's housing block will open, offering your organization negotiated, exclusive room rates for your booth personnel to stay near the Orange County Convention Center in Orlando. In August, visit the annual meeting site and click on the Hotels tab for more information.
Also in August, event registration opens. The instructions on how to register your booth personnel will be posted on the ToxExpo website in mid-August for you to request full-conference registration with exhibitor exhibit hall access for your booth personnel.
In addition, we are excited to announce that your online profile page in the ToxExpo Directory now has these new enhancements:
As you know, SOT is heading to Orlando, Florida for its 64th Annual Meeting and ToxExpo, March 16–20, 2025. We are excited you have reserved exhibit space to share your organization’s offerings to thousands of toxicologists during the 2025 ToxExpo March 17–19 at the Orange County Convention Center.
To help you plan for a successful event, emails with the subject line ToxExpo Exhibitor Update will be sent to your attention. These emails will contain valuable information and important deadline dates. So that these important communications are not blocked by spam filters, be sure to add these domains (toxicology.org, aim-hq.com, and a2zinc.net) to your “safe senders” list.
In this first ToxExpo Exhibitor Update email, SOT is pleased to welcome Haley Ebertz to the ToxExpo Concierge Team as SOT’s new Exhibits Coordinator. Haley looks forward to serving you.
Your 2025 ToxExpo experience begins now!
Visit the ToxExpo website – THE PLACE about ToxExpo exhibitors as well as YOUR PLANNING TOOL. Select FREQUENTLY ASKED QUESTIONS under the FIND OUT MORE tab. There you will find answers to many questions, including how to add or change content in your online profile that now appears in the ToxExpo Directory. Keep in mind, the sooner you update your online profile, the sooner visitors will learn about your organization and what it has to offer them.
Also, check out the action items under the CURRENT EXHIBITORS tab and be sure to visit this section and the FAQs often. As more information becomes available, more resources, links, and answers to questions will be added.
If you need more information or require assistance, feel free to reach out to us. We are happy to help!
Let your 2025 ToxExpo experience begin!
Your ToxExpo Concierge Team,
This page was created to include the contents of ToxExpo Exhibitor Update emails after they are sent as reference for ToxExpo exhibitors. Be sure to check back often for updated content on this page.
November 2024
Sent: November 13, 2024
We are excited to share new and enhanced offerings to our 2025 ToxExpo exhibitors.
NEW IMPROVEMENT: To simplify the ordering process and create a more intuitive, seamless exhibitor experience, the ToxExpo Online Ordering Platform has replaced the traditional Exhibitor Service Manual PDF and is now live for you to order your booth furnishings, shipping, material handling, and labor from Shepard Exposition Services as well as other services, like audiovisual, electrical, lead retrieval, etc. Be sure to order early to take advantage of discount pricing for everything you need for your ToxExpo booth.
IMPORTANT REMINDER: SOT does not provide exhibit booths with carpet. All exhibits must have one solid piece of approved carpet or interlocking flooring in place by 5:00 pm, Sunday, March 16, 2025. If your exhibit space does not have acceptable flooring, carpet will be installed at your expense.
NEW NETWORKING OPPORTUNITY: To offer attendees and exhibitors more networking time during the SOT 64th Annual Meeting and ToxExpo, the afternoon break in the ToxExpo exhibit hall on Tuesday, March 18, has been extended with no Scientific Sessions programmed on the schedule. This new extended break called the "Smoothie Schmooze" will be a perfect opportunity for attendees and exhibitors to connect while enjoying a delicious smoothie.
NEW SERVICE: For a fast and simple way to submit your proof of insurance (Certificate of Insurance) or to order the required insurance to exhibit at ToxExpo, click here by February 21, 2025. Once on the Exhibitorinsurance.com site, click on either "Upload Certificate" or "Order Insurance", search for Event Name "SOT 64th Annual Meeting and ToxExpo" and then follow the prompts.
IMPORTANT: All exhibitors are required to maintain insurance coverage and submit a Certificate of Insurance.
REMINDERS:
- To help you plan for a successful event, log in to the Online 2025 ToxExpo Website and click on "Manage Online Profile Page and Access Service Center" under the CURRENT EXHIBITORS tab to...
- Ensure your profile is up to date for everyone to see what you have to offer now and during the SOT 64th Annual Meeting and ToxExpo in the Online Planner and ToxExpo Directory. Profiles completed by January 31, 2025, will also appear in the SOT Annual Meeting Event App when the app launches in February.
- Directly link to Account's Service Center to register on-site booth personnel and make payments.
- Complete Tasks to meet deadlines.
- Link Quickly to Resources without having to leave your profile page.
- Browse the Enhancement Opportunities Gallery to boost your brand during the event. Marketing items, meeting space, and more are available on a first-come, first-served basis.
- Be vigilant against potential scams and housing pirates. Make your hotel reservations only through the SOT Annual Meeting and ToxExpo Housing Site. The SOT-approved housing partner Connections Housing is the only endorsed group to help with making reservations for your stay in Orlando. If you are contacted by anyone other than Connections Housing, please get as much information as you can (name of company, person calling, telephone number) and notify the SOT Director of Meetings and Events.​​
- Be sure these domains (toxicology.org, aim-hq.com, a2zinc.net, and shepardes.com) are added to your "safe senders" list so important communications are not blocked by spam filters.
October 2024
Sent: October 31, 2024
Toxicologists are currently registering for the upcoming SOT 64th Annual Meeting and ToxExpo in Orlando. The Online Planner has officially launched and like the ToxExpo Directory, this resource includes your organization’s ToxExpo listing.
Since there are toxicologists in the Online Planner and ToxExpo Directory now looking for products and services available to them, you are encouraged to log in and update your organization’s online listing as the primary contact for your organization. For the Online Planner and ToxExpo Directory to include visual branding of and updated information about your organization, you are encouraged to add your logo and provide a current “What We Do” description as well as searchable product and service categories. As toxicologists browse the Online Planner and ToxExpo Directory, they will then have the most accurate and up-to-date information about your organization as a 2025 ToxExpo exhibitor.
Be sure to take a moment to update your online profile today. If you have questions or need assistance, please feel free to reach out.
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Sent: October 15, 2024
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Sent: October 1, 2024The Exhibitor-Hosted Session Application is now available!
Engage in open dialogue, gain recognition among your peers, and elevate your participation during the SOT 64th Annual Meeting and ToxExpo, March 16-20, 2025, in Orlando, Florida. Present your educational content to attendees by hosting an Exhibitor-Hosted Session at the Orange County Convention Center, Monday, March 17, Tuesday, March 18, or Wednesday, March 19.
Click here for the details and link to the application form. Applications will be accepted until January 10, 2025, or until time slots are filled, whichever comes first.
Current ToxExpo exhibitors and Annual Meeting Supporters, and SOT Global Partners are eligible to be a host organization and may apply to present up to one Exhibitor-Hosted Session per day, although only one session will be assigned before the January 10, 2025, submission deadline. Up to two additional sessions may be assigned depending on time slot availability.
If you have any questions or need more information, please contact Sandy Fridy at sandy@toxicology.org.
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September 2024
Sent: September 16, 2024
Drive visitors to your ToxExpo booth, boost your brand, and show off your support at the SOT 64th Annual Meeting and ToxExpo...
- Place a digital ad in the SOT Event App; extend your booth with an attractive floor sticker; display your name on escalators, columns, stairs, and tables in the convention center; reserve meeting space for your work group; and more! You can even pledge your support by becoming an SOT Annual Meeting Supporter. Visit the Enhancement Opportunities Gallery for details and order information.
- Present educational content in an Exhibitor-Hosted Session. Application opens in October and closes January 10, 2025, or until time slots are filled.
- Share your research, engage in open dialogue, and gain peer recognition by presenting a poster at the SOT 64th Annual Meeting and ToxExpo. Submit your abstract before the November 13, 2024, submission deadline.
With these ways to enhance your presence at the SOT 64th Annual Meeting and ToxExpo, you'll be sure to make a lasting impression before and during the event. However, if you'd like us to consider an opportunity that's not included above, contact us with your ideas.
In addition, to assist in your planning for a successful event next March in Orlando, be sure to...
1. Make your hotel reservations now with the SOT official hotel provider Connections Housing and beware of solicitors not affiliated or authorized by SOT.
2. Log in to the ToxExpo website and select Manage Online Profile Page and Access Service Center from the CURRENT EXHIBITORS tab to...
- Add and update information about your organization for all to see.
- Keep track of completed tasks.
- Refer to the Featured Links section for quick links to valuable webpages.
- Directly link to your account's service center to register your booth personnel and view and pay your exhibit space balance. Full payment on exhibit space is due now to remain a 2025 ToxExpo exhibitor. For more information visit the Terms of Payment section in the ToxExpo Rules and Regulations.
3. Refer to the ToxExpo Exhibitor Updates Library for previous emails with resourceful tips.
4. Review Key Deadlines to keep on track.
5. Check out the FAQs and ToxExpo Glossary for answers to many questions.
And, if you're exhibiting with us for the first-time, check out the First-Time Exhibitor Guide as a valuable resource.
Contact us if you have questions or need more information. We are happy to help!
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Summer 2024
Sent: July 30, 2024
As July winds down and August approaches, now is the time to start planning your 2025 SOT Annual Meeting and ToxExpo experience.
In August, SOT's housing block will open, offering your organization negotiated, exclusive room rates for your booth personnel to stay near the Orange County Convention Center in Orlando. In August, visit the annual meeting site and click on the Hotels tab for more information.
Also in August, event registration opens. The instructions on how to register your booth personnel will be posted on the ToxExpo website in mid-August for you to request full-conference registration with exhibitor exhibit hall access for your booth personnel.
In addition, we are excited to announce that your online profile page in the ToxExpo Directory now has these new enhancements:
- Direct Login Access to Your Account's Service Center.
After you have logged in to the ToxExpo Directory, you'll be able to access your account's Service Center directly from your online profile page. Simply, click on "Manage Online Profile Page and Access Service Center" under the CURRENT EXHIBITORS tab. There are now two areas on your page to conveniently access your account's Service Center directly without another password. - Robust FEATURED LINKS List.
You can now find valuable information and resource pages quickly from your online profile page from the FEATURED LINKS section. - New Searchable Options.
For those who are a first-time ToxExpo exhibitor and/or have a new product or website launch, let attendees know with these new online profile embellishments. To add these searchable embellishments, go to the "About" block on your online profile page and click on [Edit].
- Frequently asked questions can be found here.
- Add these key deadlines to your action calendar.
- Refer to the Glossary as a reference guide.
- Be sure your exhibit space design follows these requirements.
- There's even a guide for first-time exhibitors to find out more.
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May 2024
Sent: May 14, 2024
ToxExpo Exhibitor Update: Exciting New Year!
As you know, SOT is heading to Orlando, Florida for its 64th Annual Meeting and ToxExpo, March 16–20, 2025. We are excited you have reserved exhibit space to share your organization’s offerings to thousands of toxicologists during the 2025 ToxExpo March 17–19 at the Orange County Convention Center.To help you plan for a successful event, emails with the subject line ToxExpo Exhibitor Update will be sent to your attention. These emails will contain valuable information and important deadline dates. So that these important communications are not blocked by spam filters, be sure to add these domains (toxicology.org, aim-hq.com, and a2zinc.net) to your “safe senders” list.
In this first ToxExpo Exhibitor Update email, SOT is pleased to welcome Haley Ebertz to the ToxExpo Concierge Team as SOT’s new Exhibits Coordinator. Haley looks forward to serving you.
Your 2025 ToxExpo experience begins now!
Visit the ToxExpo website – THE PLACE about ToxExpo exhibitors as well as YOUR PLANNING TOOL. Select FREQUENTLY ASKED QUESTIONS under the FIND OUT MORE tab. There you will find answers to many questions, including how to add or change content in your online profile that now appears in the ToxExpo Directory. Keep in mind, the sooner you update your online profile, the sooner visitors will learn about your organization and what it has to offer them.
Also, check out the action items under the CURRENT EXHIBITORS tab and be sure to visit this section and the FAQs often. As more information becomes available, more resources, links, and answers to questions will be added.
If you need more information or require assistance, feel free to reach out to us. We are happy to help!
Let your 2025 ToxExpo experience begin!
Your ToxExpo Concierge Team,
| Sandy Fridy Senior Exhibits & Sponsorships Manager sandy@toxicology.org |
Tonja Morrow Exhibits & Promotions Manager tmorrow@toxicology.org |
Haley Ebertz Exhibits Coordinator Haley@toxicology.org |