ToxExpo exhibiting organizations must staff their booth during the ToxExpo open exhibit hours with personnel attired in a manner consistent with the decorum and the meeting, as well as knowledgeable in the products and policies of the organization.
All booth personnel are required to register and wear the official SOT Annual Meeting and ToxExpo registration badge with the SOT-provided exhibitor ribbon.
Every exhibitor is expected to pick up their own registration badge and exhibitor ribbon at the SOT Registration area during the scheduled registration hours. Exhibitor registration badges allow exhibitors to attend the SOT Annual Meeting and ToxExpo sessions, Welcome Reception, and Awards Ceremony, as well as the ToxExpo exhibit hall move-in, move-out, early access, and open hours.
Registered exhibitors who arrive during the Saturday move-in hours, but prior to the scheduled SOT Registration hours, and request access to the exhibit hall will be directed to a designated exhibit hall loading dock for security check-in. Exhibitors who are not registered will not have access to the exhibit hall at any time.
Exhibitor registration badges will include the exhibiting organization’s profile name. Requests to change the organization name on the badge will not be honored.
Commercial exhibiting organizations can receive up to four (4) complimentary full-conference registrations per 100 square feet of exhibit space contracted.
Nonprofit and Government Agency exhibiting organizations can receive up to two (2) complimentary full-conference registrations per 100 square feet of exhibit space contracted.
HOW TO REQUEST COMPLIMENTARY FULL-CONFERENCE REGISTRATION BADGES FOR YOUR BOOTH PERSONNEL
Log in to your organization’s Service Center or select “Manage Your Online Profile Page and Access Service Center” under the CURRENT EXHIBITORS tab above and click Service Center Access link. Once in the Service Center, click on the “Complimentary Booth Personnel Registration” tile.
IMPORTANT TO NOTE:
All requests and changes to complimentary registrations must be received in January 2025, for the registrant to receive important meeting details and the SOT Event App download instructions prior to the meeting dates. Registrations received in February and March may be subject to a delay in receiving meeting details and the self-serve on-site badge printing option.
SOT does not provide individual confirmation emails for complimentary exhibitor badge registrants. The agreement for complimentary exhibitor badges is between the exhibiting organization and SOT, not individual registrants. Each exhibitor's Service Center includes the names of registrants confirmed with complimentary exhibitor badges.
HOW TO PURCHASE ADDITIONAL FULL-CONFERENCE REGISTRATION BADGES FOR BOOTH PERSONNEL
If your organization requires additional registration badges over and above your complimentary allotment, send a completed Exhibitor Registration Form to the SOT Headquarters with proper payment for each registration. If the exhibitor is a member of SOT, the member rate applies. Otherwise, nonmembers must register at the nonmember rate.
HOW TO REGISTER FOR CONTINUING EDUCATION (CE)
CE courses will be held on Sunday, March 16, and are open to all registrants for an additional fee. Use the Exhibitor Registration Form to register for CE courses. If the exhibitor is a member of SOT, the member rate applies. Otherwise, nonmembers must register at the nonmember rate.
A unique name and email address is required for each registrant to receive event communications, an official required badge, and access to the SOT Event App (available February 2025).
Once registrations have been reviewed and processed, registrants will be added to the SOT Annual Meeting registrant communications list to receive up-to-date information regarding the event, where to pick up the registration materials, and access to the SOT Annual Meeting program event app (available February 2025).
All registrants are encouraged to visit the SOT Annual Meeting Website as a valuable resource.
If you have any questions or need additional information, contact SOT_Exhibits@toxicology.org.