Important Resources
- ToxExpo Rules and Regulations
- Frequently Asked Questions
- Key Deadlines
- ToxExpo Glossary
- Exhibit Space Requirements
Timely Exhibitor Communications
Every exhibiting organization will receive ToxExpo Exhibitor Update emails containing useful information and important deadline dates for you to plan a successful 2025 ToxExpo. Be sure to add these domains (toxicology.org. aim-hq.com, a2zinc.net, and shepardes.com) to your "safe senders" list so that these important communications are not blocked by spam filters.
ToxExpo Exhibitor Preparation:
- Complete your organization’s online profile page in the ToxExpo Directory (Deadline January 31, 2025):
Click on the blue "Log In” button located on the right.
Follow these steps to log in:
Step 1: Enter the PRIMARY CONTACT email address and password. If this is the first time logging in to the ToxExpo website, enter the PRIMARY CONTACT email address and select "Forgot Password?"
Step 2: Enter the PRIMARY CONTACT email address again and check "I'm not a robot" then click on "Submit". An email will be sent to the PRIMARY CONTACT with instructions on how to reset the password. Keep in mind, the password entered is not collected by SOT. If the password is forgotten, a password reset will be necessary.
Step 2: Enter the PRIMARY CONTACT email address again and check "I'm not a robot" then click on "Submit". An email will be sent to the PRIMARY CONTACT with instructions on how to reset the password. Keep in mind, the password entered is not collected by SOT. If the password is forgotten, a password reset will be necessary.
Once logged in, follow these steps:
Step 1: Click on "Manage Online Profile Page" under the CURRENT EXHIBITORS tab.
Step 2: Click on "Take the Online Profile Page Tour" and follow the prompts to review, edit, and add enhancements to your organization's profile page, such as your organization's logo, a cover photo, a tile photo, a “What We Do” description, website address, searchable product categories, and contact information. You can even tag as a First-Time Exhibitor and if you have a New Product or Website Launch.
Step 3: COMPLETE TASKS to meet deadlines.
Step 4: LINK QUICKLY TO RESOURCES without having to leave your profile page.
Step 5: Contact SOT_Exhibits@toxicology.org if you need assistance.
Step 2: Click on "Take the Online Profile Page Tour" and follow the prompts to review, edit, and add enhancements to your organization's profile page, such as your organization's logo, a cover photo, a tile photo, a “What We Do” description, website address, searchable product categories, and contact information. You can even tag as a First-Time Exhibitor and if you have a New Product or Website Launch.
Step 3: COMPLETE TASKS to meet deadlines.
Step 4: LINK QUICKLY TO RESOURCES without having to leave your profile page.
Step 5: Contact SOT_Exhibits@toxicology.org if you need assistance.
- Access Account's Service Center to make payments and to register on-site booth personnel.
- Boost your brand and enhance your presence before, during, and after the event by purchasing advertising and marketing items from the Enhancement Opportunities Gallery.
- Make your hotel reservations through SOT’s official housing provider Connections Housing.
- Apply for an Exhibitor-Hosted Session to present your educational content during the SOT Annual Meeting and ToxExpo.
- Spread the Word that you are exhibiting. Use the images provided on the annual meeting site throughout your social media channels to share your excitement for #2025SOT and #ToxExpo.
- If you have an island or end-cap booth or have altered booth construction, send your drawings or schematics to the ToxExpo Senior Exhibits Manager by February 17, 2025.
- Refer to the ToxExpo Online Ordering Platform to order everything you need for your booth.
Order custom booth rentals/structures, flooring, graphics, and signs by February 14, 2025.
Order the budget booth package, standard booth furnishings, labor, and booth and carpet cleaning by February 24, 2025.
Order the budget booth package, standard booth furnishings, labor, and booth and carpet cleaning by February 24, 2025.
- Plan your shipping arrangements in advance using the labels provided in the ToxExpo Online Ordering Platform.
- If you have hired an independent or third-party contractor to install and dismantle your booth, complete the Exhibitor Appointed Contractor form in the ToxExpo Online Ordering Platform by February 21, 2025.
- Upload the proof of insurance (Certificate of Insurance) for your organization and your Exhibitor Appointed Contractor, if applicable, here by February 21, 2025. If you need to order insurance, please click here. Only the organizations that have provided the required proof of insurance will be permitted to set up their booths.
- Request visitor passes on or before Friday, February 28, 2025, for local, potential clients only to visit the ToxExpo exhibit hall Tuesday, March 18, or Wednesday, March 19. Refer to the Visitor Passes section in the ToxExpo Rules and Regulations for more details.
- Arrive at the Orange County Convention Center on Saturday, March 15 from 2:00 pm to 5:00 pm or Sunday, March 16 from 8:00 am to 5:00 pm to set up your booth in the ToxExpo exhibit hall.
- Pick up your official SOT Annual Meeting and ToxExpo exhibitor badge and official exhibitor ribbon at the SOT Registration area located in Level 1 of the West Concourse building of the Orange County Convention Center. Registration hours can be found on the annual meeting site.
- Be ready to meet thousands of toxicologists in the ToxExpo exhibit hall Monday, March 17; Tuesday, March 18; and Wednesday, March 19 from 9:00 am to 4:30 pm.* Exhibitors with the official SOT registration badge and exhibitor ribbon may enter the exhibit hall early on these days beginning at 7:30 am.* (*Tentative times are subject to change. If a change is made, SOT will send a notification.)