Here is a quick reference list of key deadlines. For more information, refer to the SOT Annual Meeting website, ToxExpo Directory, and the new online exhibitor ordering platform, ExhibitorPro, coming soon.
Friday, January 31
ToxExpo Online Profile Page Content Changes
(Content received now appears in the ToxExpo Directory and Online Planner. Content received after January 31, 2025, will appear in the SOT Event App to attendees who accept Event App updates after initial launch.)
Friday, January 31
Booth Personnel Registration
Friday, February 7
Hotel Reservations Through the Official SOT Annual Meeting and ToxExpo Housing Provider, Connections Housing
Friday, February 14
Custom Booth Rentals/Structures and Premium Flooring Orders (Shepard) – Advance Rate Discount
Friday, February 14
Graphics and Sign Orders (Shepard) – Advance Rate Discount
Friday, February 14
First Day Freight Can Arrive at Shepard's Advance Warehouse Without a Surcharge
Monday, February 17
Exhibit Island, End-Cap, and Altered Booth Construction Drawings or Schematics to the ToxExpo Senior Exhibits Manager
Friday, February 21
Exhibiting Organization and Exhibitor Appointed Contractor Proof of Insurance (Certificate of Insurance) to Exhibitorinsurance.com
Friday, February 21
Exhibitor Appointed Contractor (EAC) Notification
(Required for independent or third-party contractors to install or dismantle booth. Refer to new online exhibitor ordering platform, ExhibitorPro, coming soon.)
Friday, February 21
Orange County Convention Center Utility Services (electricity, aerial rigging* labor and lighting, water, plumbing, compressed air, natural and LP gas, and cable TV) – Advance Rate Discount
Monday, February 24
Budget Booth Package, Standard Booth Furnishings, Labor, and Booth and Carpet Cleaning Orders (Shepard) – Advance Rate Discount
Friday, February 28
Visitor Pass Requests to the ToxExpo Senior Exhibits Manager
Friday, March 7
Last Day Freight Can Arrive at Shepard's Advance Warehouse Without a Surcharge
Wednesday, March 12
Last Day Freight Can Arrive at Shepard's Advance Warehouse
Saturday, March 15
First Day Direct to Show-Site Shipments Can Arrive at the Orange County Convention Center – Proper Label Required
(Refer to new online exhibitor ordering platform, ExhibitorPro, coming soon.)
DATES TO BE DETERMINED, PLEASE CHECK BACK LATER.
Other Vendor Services, i.e., Floral and Lead Retrieval
(Refer to new online exhibitor ordering platform, ExhibitorPro, coming soon.)
*Rigging Orders
(Shepard: sign assembly and disassembly. Orange County Convention Center: aerial rigging/hanging sign)
Updated 11.7.2024