Here is a quick reference list of key deadlines. Refer to the SOT Annual Meeting website, ToxExpo Directory, and ToxExpo Exhibitor Service Manual (available in November) for more information.

January 31
Add/Change ToxExpo Online Profile Page Contents
(Content received after January 31, 2025, will appear in the SOT Event app to attendees who accept Event App updates after initial launch.)


February 13
Custom Booth Rentals/Structures and Premium Flooring Orders (Shepard) – Advance Rate Discount


February 13
Graphics and Sign Orders (Shepard) – Advance Rate Discount


February 13
Exhibitor Appointed Contractor (EAC) Notifications to orders@shepardes.com AND ToxExpo Senior Exhibits Manager
(Requirement for independent or third-party contractors to install or dismantle booth. Refer to the Exhibitor Services Manual coming soon.)


February 17
First Day Freight Can Arrive at Shepard Advanced Warehouse Without a Surcharge


February 17
Exhibit Island, End-Cap, and Altered Booth Construction Drawings or Schematics to ToxExpo Senior Exhibits Manager 


February 21
Certificate of Insurance (COI) to ToxExpo Senior Exhibits Manager

February 24
Budget Booth Package, Standard Booth Furnishings, Labor, and Booth and Carpet Cleaning Orders (Shepard) – Advance Rate Discount


February 28
Visitor Pass Requests to ToxExpo Senior Exhibits Manager

March 10
Last Day Freight Can Arrive at Shepard Advanced Warehouse Without a Surcharge


March 13
Last Day Freight Can Arrive at Shepard Advanced Warehouse

March 15
First Day Direct to Show-Site Shipments Can Arrive at the Orange County Convention Center – proper label required (refer to the Exhibitor Service Manual coming soon)


DATES TO BE DETERMINED, PLEASE CHECK BACK LATER.

Exhibit Personnel Registration – available in August

Hotel Reservations (Connections Housing) – available in August


Electrical, Internet, Telephone, and Catering Orders (Orange County Convention Center)

Rigging Orders (Shepard: sign assembly and disassembly. Orange County Convention Center: aerial rigging/hanging sign)

Lead Retrieval Orders (ExpoTools) – Advance Rate Discount

Updated 6.10.2024